"Transform
Your
Business"

FREE
Downloadable CD

Click here
for more
information!

In This Issue
Planning for Success in 2008 - Part II
Take a moment
Ask Vicki!
Upcoming Events
Speaking Engagements
Where is the Money?
How to Increase Your Cash Flow!
More Info

Workshops

Increase Your Cash Flow . . . NOW!

More Info
 
The One-Minute Budget

More Info

Teleseminars
How to Always Make a Profit
More info

Quick Links . . .
Client Testimonial
"When our company was not meeting it's revenue potential and we didn't know why, we turned to Vicki Suiter, of Suiter Financial Systems. She helped us establish  a budget and implement feedback systems. This really helped us get on track for meeting our goals and to increase income and net profits."
Glenn David Mathews, principal & founder of ARG Conservation Services
January 2008
Profit Primer

Tools for contractors to build strong companies!

Hi Vicki 

Vicki SuiterLast month, we discussed the first two steps to planning goals you really can achieve.
The first two steps are:
1.    Get Clear.
2.    Get a Plan.

If you missed last month's newsletter, you'll want to read it now, and you can find it here.

This month, we'll talk about the last two steps:
3.    Make a Budget.
4.    Track Results.

If you started planning already, you were probably surprised to find that it's easier than you might have believed.  The same is true with this month's steps. Budgeting and tracking can seem daunting; but, if you slowly go step-by-step, you'll be amazed - and pleased - at all the progress you make.

If you want to make 2008 the year your business hits new heights -and I hope you do -now's the time to start!

Here's to a happy, healthy and prosperous new year!

Warmest,

Vicki

Planning for Success in 2008 - Part II

Step #3 - Make a Budget.  

A good budget is KEY to your success.

If you want to make more money you have to plan on it.  Don't groan! What gets measured gets done. And knowing where your money is going is critical.  

Start out by looking at your prior year's results - what worked, what didn't.
Did you reach your net profit goals?  If not, was your revenue too low or were expenses too high?
 
Take last year's numbers, your goals for this year (step #1 and #2), and incorporate those into your budget.

Figure out what your costs will be for running the business (overhead costs)using last year's numbers.  Work in additional costs based on your plan for the year - things like a new office space, additional staff, website, etc.

 

Take your revenue goals, determine (based on prior years results) what your gross profit margin will be on those revenues, and subtract your overhead costs from the gross profit. Look at the bottom line  (net profit) - is it what you wanted it to be?  If you are a sole proprietor, make sure the bottom line is sufficient to pay yourself a decent salary.  If you're a corporation, make sure you include your salary in overhead expenses.  


If what you want to make (your desired goal) and what you project you'll make (net profit projections) are far from each other, I recommend you keep working the numbers.  Plan what you need to do to bring in more (or more profitable) work or see where you can cut expenses.  Keep in mind - there are only two ways to affect the bottom line - increase revenue or decrease costs.

Figure out how you will generate that much revenue.
Many business owners fail to acknowledge that they have control over their revenue as well as their expenses. To be successful, you need to figure out how many of whatever-you're-selling you need to sell to meet your goal.  If you bid work, how much work do you need to bid to meet your sales goal (assuming you don't get 100% of what you bid)?   Look at my web site and pull the article 'The Sales Elephant' for more information on this. Work through the numbers.

Step #3 - Budgeting - gives your plan 'teeth' and provides clarity and grounding on the financial side, which is critical in having any plan turn out.  
 
NOTE: we offer a Budgeting Workshop that will be taking place in Novato on February 21st if you feel you need help in this area.
 

Step #4 - Track Results.  

Now that you have a plan, with goals, actions, and a budget - you need to hold yourself accountable to it!  

Plan to check your progress at regular intervals - weekly, bi-weekly, or at the very least, monthly. Pull out your budget and look at where you are compared to your revenue, spending and net profit goals.  Review your plan and see what you have accomplished compared to your action goals.  See where you're on track and where you're not. Determine what is working, what isn't working, and what you need to do to bring yourself back on track.  If necessary, adjust the plan - but only if the original plan is no longer appropriate - not because you just missed the mark.  

Managing by results IS the key to success!  

When you have a relationship with where your results, you can make course corrections because you can see the gap.  When you stick your head in the sand because you're afraid to know the truth, you will be disappointed at the end of the year when it didn't happen.

It's easier than you might think once you get started. So, as Nike says - just do it!  And if you need help, make your first action step to call me!

May 2008 be your best year yet!

Take a moment . . .
Here are the four steps to creating a plan that really works!

Step #1 - Get clear
about where you want to take your business and where you are starting from now.  Be specific and tell the truth - about what you really want, and where you're starting out.

Step #2 - Get a plan
for how you will 'fill the gap' between where you are and where you want to be.  Keep it simple and create three key areas of focus, three goals for each key area, and three action steps for each goal.  Assign someone to be responsible for each goal and action and make a deadline for accomplishing those steps.

Step #3 - Make a budget
that reflects your plan and shows how you will accomplish your goals from the numbers side.  Plan for growth and know how you will meet your revenue goals.

Step #4 - Track results
weekly, bi-weekly, or monthly  to see where you are in relationship to your plan. Build a mechanism (keep it simple) so you know where you stand financially as well as strategically.  

To get a clear idea on creating successful revenue plans, be sure to read Vicki's "The Sales Elephant" article. You can get it here.

Ask Vicki!
Got a question you'd like answered? An issue you need resolved?  Email Vicki and she may include it in her next newsletter, or in her Blog that will be starting soon! 

Email Vicki at: info@suiterfinancial.com
Suiter Financial Systems
250 Bel Marin Keys Blvd. C2
Novato, CA  94949
www.suiterfinancial.com
info@suiterfinancial.com
415 884 0288
Subscribe to Newsletter
Email:
 
© 2005 Suiter Financial Systems www.suiterfinancial.com info@suiterfinancial.com
Tel: 415.884.0288 Fax: 415.424.4571